Introduction

Connect Eurobodalla via Rotary Batemans Bay respect your privacy and are committed to protecting it through our compliance with this privacy policy ("The Policy"). It is of the utmost importance to Rotary and the Tec Exec to protect the data you have entrusted into our care.

This Policy describes the types of data we may collect from you or that you may provide and describes our policies and practices for collecting, using, protecting, and disclosing that data.

This Policy may change from time to time (see Changes to Our Privacy Policy section), so check the Policy periodically for the most current version.

Data we may collect about you

We collect several types of personal data that can be used to identify you ("Personal Data"), including your:

• Name

• Email address

• Telephone number

• Location

• Event location and details

• Volunteer preferences

• Equipment used to access our Website and usage details

Depending on the type of interaction that you have with Connect Eurobodalla, we may also collect your:

• Gender

• Birth year

• Marital Status

• Spouse's or parent's name

• Occupation

• Employer

• Photographs/images

How we collect your data

We collect Personal Data from:

• Users of our Website

• Members of Rotary Batemans Bay and residents of the Eurobodalla

• Donors to the Connect Eurobodalla platform

• People who attend Rotary and Connect Eurobodalla events

• People who participate in local programs and events

We collect this data:

• Directly when you provide it to us through any interaction offline or in person

• From our website ce.org.au (our "Website")

• When you interact with our advertising and applications on third-party websites and services, if those applications or advertising include links to this Policy

• Automatically, as you navigate through the Website (data collected automatically may include usage details, IP addresses, and information collected through cookies and other tracking technologies)

• When you become a member of the Connect Eurobodalla only community

• When you use our services

• When you participate in our programs/events or sign up for and/or attend any events that we host

• From third parties we contract with to provide services on our behalf, such as event organisers and community groups

• When you interact with us in another way, for example, contacting us with an inquiry

• From publicly available resources

Data You Provide to Us

We collect data you provide when you interact with Connect Eurobodalla, either through our Website or any interaction offline or in person. That data includes:

• Personal data that you provide by making an inquiry or joining as a member of a Connect Eurobodalla online community

• Personal data you provide when participating in services available on our Website, including in:

  • The Education Portal

  • The Service Project Center

• Personal data you provide us when you enter a contest or promotion sponsored by us

• Personal data you provide when you report a problem with our Website

• Records and copies of your correspondence (including email, social media posts, and other electronic messages), if you contact us

• Your responses to surveys that we might ask you to complete for research purposes

• Your registration to attend and/or participate in Rotary, Connect Eurobodalla events

• Personal data you provide when making a donation

• Personal data you provide when submitting application, for example, for grants, fellowships, or scholarships

• Biographical or other data you provide to us, Rotary Batemans Bay or Connect Eurobodalla

• Your search queries on our Website

Features that are developed in the future may result in the collection of additional new personal data.

You also may provide data to be published or displayed (hereinafter, "posted") on public areas of the Website or transmitted to other users of the Website or third parties (collectively, "User Content"). Your User Content is posted on the Website and transmitted to others at your own risk. We limit access to certain pages and you may set certain privacy settings for this data from your account profile. However, we cannot control the actions of other Website users with whom you may choose to share your User Content.

Usage Details, IP addresses, cookies, and other technologies

As you navigate through and interact with our Website, we may automatically collect certain data about your equipment, browsing actions, and patterns, including:

• Details of your visits to our Website, including traffic data, location data, logs, and other communication data and the resources that you access and use on our Website

• Information about your computer and internet connection, including your IP address, operating system, and browser type

When you are not signed in to a Connect Eurobodalla account, the data collected in this way is anonymous. It is aggregated into statistical data to help us improve our Website and to deliver a better and more personalised service by enabling us to:

• Estimate our audience size, browser statistics, popularity of content, and usage patterns

• Speed up your searches and improve Connect Eurobodalla services

• Recognise you when you return to our Website to help speed up your user experience

We use cookies (or browser cookies) for this automatic data collection. A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting, you may be unable to access certain parts of our Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Website.

When you are signed in to your Connect Eurobodalla account, we collect usage data that is tied to your individual account. This data is collected to improve site functionality and to tailor site behaviour and content to you, and we process this personal data in accordance with this Policy.

Third-party advertiser use of cookies and other tracking technologies

Some advertisements and offers on Connect Eurobodalla are served by third-party advertisers, ad networks, and ad servers. Additionally, some of the applications accessible from, or on, our Website may be owned by third parties. These third parties may use cookies alone or in conjunction with other tracking technologies to collect data about our users. We do not control these third parties' tracking technologies or how they may be used.

How we use your personal data

We use data that we collect about you or that you provide to us, including any personal data:

• To present our Website and its contents to you

• To provide you with local information, events, or services that you request from us

• To offer and fulfill our core business purposes, which include:

  • Fulfilling Connect Eurobodalla and Rotary Batemans Bays obligation to individuals and local residents especially in the event of an emergency.

  • Financial processing

  • Supporting connect Eurobodalla Events, including fundraising efforts

  • Communicating key organisational messages through Connect Eurobodalla publications and other materials

  • Supporting the programs and membership of Connect Eurobodalla

  • Complying with any legal obligations

  • Preserving Connect Eurobodalla legacy by building and maintaining accurate archives that effectively document Connect Eurobodalla history

• To fulfill any other purpose for which you provide it

• To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection

• To notify you about changes to our Website or any products or services we offer or provide through it

• To allow you to participate in interactive features on our Website

• To store information about your preferences, allowing us to customise our Website according to your individual interests

• To help us develop and test updates to this Website and other Connect Eurobodalla applications that support Rotary Batemans Bay's core business purposes

• In any other way we may describe when you provide the personal data

• For any other purpose where we have your consent

Disclosure of your personal data

We may disclose aggregated data about our users, and data that cannot be used to identify any individual, without restriction.

We may disclose personal data that we collect or you provide as described in this Policy:

• To the Connect Eurobodalla community in which you are a member (if applicable), as well as the assigned Rotary club

• To contractors, service providers, and other third parties we use to support our business and who are bound by contractual obligations to keep personal data confidential and use it only for the purposes for which we disclose it to them, including:

  • Companies that produce, publish, and/or ship Rotary publications and Rotary branded goods and other merchandise

  • Online shop vendor

  • Payment processing vendors

  • Financial institutions and fiscal agents when processing financial transactions, such as expense reimbursements

  • Software and applications used for administrative functions such as providing online forms/surveys/applications, newsletter services, online learning, webinar/teleconference services, electronic voting

  • Connect Eurobodalla committees and other event organisers and in the event of an emergency

  • Email distribution services

• To third parties to promote Connect Eurobodalla or for the third party to market their products or services to you if you have consented to these disclosures. We contractually require these third parties to keep personal data confidential and use it only for the purposes for which we disclose it to them.

  • If you do not want us to share your personal data (even when anonymised) with unaffiliated or non-agent third parties for advertising or promotional purposes, you can send an email stating your request to [email protected]

• To fulfill the purpose for which you provide it

• For any other purpose disclosed by us when you provide the data

• With your consent

We may also disclose your personal data:

• To comply with any court order, law, or legal process, including to respond to any government or regulatory request.

• If disclosure is necessary or appropriate to protect the rights, property, or safety Connect Eurobodalla members or others. This includes exchanging personal data with other companies and organisations for the purposes of fraud protection and credit risk reduction.

Children under the age of 16

Our Website is not intended for children under 16 years. We do not knowingly collect personal data from children under 16 without parental consent. No one under age 16 may provide any personal data to or on our Website.

If you are under 16, do not:

• Use or provide any personal data on our Website or on or through any of its features

• Register on our Website, make any purchases through our Website

• Use any of the interactive or public comment features of our Website, or

• Provide any personal data about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use.

If we learn we have collected or received personal data from a child under 16 without verification of parental consent, we will delete that personal data. If you believe we might have any personal data from or about a child under 16, please contact us at [email protected].

Data security

We have implemented technical and operational measures designed to secure your personal data from accidental loss and from unauthorised access, use, alteration, and disclosure. Additionally:

• When developing new or enhancing existing systems and processes, Connect Eurobodalla implements appropriate data protection throughout its data processing operations.

• All personal data you provide to us is stored on password-protected databases on our secure servers behind firewalls and we use Secure Sockets Layer (SSL) to ensure that the transmission of sensitive data for payments and contributions is encrypted and appropriately safeguarded.

• Employees and team members are trained on the importance of data security and focus specifically on practices for protecting against unauthorised disclosure of personal data.

• We have a documented incident response plan for promptly acting upon events that violate Connect Eurobodalla security or privacy policies, should they occur, and this plan is reviewed and updated on an ongoing basis.

The safety and security of your personal data also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. Passwords registered with our Website are encrypted to ensure protection against unauthorised access to your personal data.

Unfortunately, the transmission of personal data via the internet is not completely secure. Although we do our best to protect your personal data, we cannot guarantee the security of your personal data transmitted to our Website or over any public network. Any transmission of personal data is at your own risk. Without prejudice to any mandatory legal obligations to which we may be subject, we are not responsible for circumvention of any privacy settings or security measures on our Website.

Changes to our privacy policy

Connect Eurobodalla may change, add, modify or remove portions of this Policy at any time, which shall become effective immediately upon posting on this page. The date the Policy was last revised is identified at the bottom of the policy. It is your responsibility to review this Policy for any changes. By continuing to use our Website, maintain your membership, use our services, or participate in our programs, you agree to any changes in the Policy.

Contact information

Connect Eurobodalla is contacted via Rotary Batemans Bay, in the NSW south Coast. If you have any questions about Connect Eurobodalla privacy protection policies or practices, please contact us at [email protected]

Last modified: 17 October 2025